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Tasks & Views

Task IDs

Each task has a short ID made of the project's prefix and a number: in a project with prefix KPL, tasks are KPL1, KPL2, KPL28 and so on. Open questions get a Q after the prefix (KPLQ3). Use these IDs in commands and AI chat.

IDs show as green pills. Click a task ID to open the task, or a question ID to open that question. In lists where the pill copies the ID instead, a click puts it on the clipboard.

/ct KPL2

Close task KPL2

/et KPL1 -prio 1

Set KPL1 to critical

what's KPL3 about?

Ask AI about KPL3

View Modes

Toggle with header buttons or press V.

Categories

Tasks grouped by category in a 2-column grid.

Priority

Tasks grouped by urgency: Urgent, Backlog, and a configurable 3rd group.

Task Interactions

Click

Open the detail panel for full editing

Right-click

Opens command bar with /et VISUAL_ID prefilled

Drag

Move a task to another category (Categories view)

Hover timer

Quick-extend deadline (+1h, +2h, +1d)

Closing requisites

Must confirm completion before closing

Auto-save

All changes save automatically

Refresh

The refresh button on the task page and side panel reloads the task. If you have unsaved changes, it asks before throwing them away.

New task with AI

In the new task form, describe the task in your own words. Karea AI fills in the title, description, priority, status, category, tags, deadline and more for you to check, or creates it directly. Pro and Max plans.

Priority Levels

On tasks, priority shows as short coloured text, like this:

P1Critical
P2High
P3Medium (default)
P4Low
P5Minor

Task Statuses

backlogSaved for later
openNot started
in_progressWorking on it
blockedWaiting on something
reviewWaiting for review
doneCompleted
cancelledDiscarded / not doing

Review stages

Review is the one status that hides a whole process behind a single word. A task sitting with the person who wrote it, a task sitting with a colleague and a task sitting with the client are three different situations - different waits, different people to chase - and the board used to render all three identically. The review stage is that missing word.

developer_reviewDeveloper review
peer_reviewPeer review
client_reviewClient review
  • · These are the built-in stages. Each project can create, rename, reorder and delete its own from Projects → Statuses → Review stages, or turn the whole feature off, in which case Review behaves exactly as it always did.
  • · A stage only exists while the task is in Review. Moving it out clears the stage; moving it in picks the first one unless you name another.
  • · Hover the status pill on the board: a task in Review offers the next stage, and a task one step before Review can go into Review and straight to a chosen reviewer in a single click.
  • · Over the AI and MCP: /et KA12 -reviewstage client, or the reviewStage field on the karea_edit_task action (in karea_tasks_write). Naming a stage moves the task into Review if it is not there yet.
  • · Every change is written to the task history as its own entry, so a week spent passing a task from the developer to a peer to the client reads as three steps rather than one undifferentiated block. Reporting has a Tasks in Review by Stage chart for the same reason.
  • · Renaming or deleting a stage does not move the tasks sitting in it. They keep the stage they were put in and history stays readable.

Public task sharing

Share a task with anyone via a public link. Open the task detail panel and use the Public link section to generate a shareable URL. You can choose whether to include notes and whether to allow anonymous visitors to post notes. The shared page shows the task's full details in a clean, read-only view. Revoke the link at any time to remove access.

Activity heatmap

Each task shows how much happened on it, day by day. A brighter day means more real work, not just more clicks.

Weighs most

Adding notes, subtasks, resources, meetings or linked tasks, adding closing requisites, and closing the task.

Weighs some

Changing the status, the assignee or the description, editing a note, ticking a requisite, adding a work session.

Weighs little

Small edits such as the deadline, title, priority or tags. Repeating the same edit on the same day barely adds anything, and AI context updates have a small daily cap.

Settings

Show seconds in timers

Toggle seconds in deadline countdown timers

Default view

Categories or Priority as your default project view

Third table status

Which status gets its own section in Priority view

Notifications

In-app toasts, browser push, and email alerts